December 5, 1997 -- Minutes of such a meeting were at one time on the (previous) Division Web site,
but have since been lost. The Web site implied there were no meetings after this until Sep. 30, 1999. It
is unclear what this meetng was, and whether it contained the elections which should have occurred about
seven months earlier.
September 30, 1999 -- The annual meeting probably was
called (call of the meeting not yet available) and was held about five months after the
required date.
August 1999 -- The kick-off meeting (known at the time as the first of two "annual meetings")
was required
~April 2000 -- The annual meeting probably was called (call of the meeting not yet available) and
held (minutes not yet available).
August 2000 -- The kick-off meeting (known at the time as the first of two "annual meetings")
was required.
~April 2001 -- The annual meeting probably was called (call of the meeting not yet available) and
held (minutes not yet available).
August 2001 -- The kick-off meeting (known at the time as the first of two "annual meetings")
was required
to be held on the occasion of the first tournament of the year, but was not held.
April 14th, 2002 (also
in MS Word format) -- The annual meeting was
called (call of the meeting not avaiable) and held.
August 2002 -- The kick-off meeting (known at the time as the first of two "annual meetings")
was required
to be held on the occasion of the first tournament of the year, but was not held.
May 2003 -- The annual meeting was called (call of the meeting not yet available) and held (minutes not
yet available).
August 2003 -- The kick-off meeting (known at the time as the first of two "annual meetings")
was required
to be held on the occasion of the first tournament of the year, but was not held.
November 16th, 2003 -- This special meeting was called by
Chairman Andrey Geva on or about Oct. 20th. The notice read:
"To members of the Gulf Coast Division,
"It has come to my attention that there are some misunderstandings
regarding the division's policies and how they have been carried out. I
would like to call a general membership meeting in order to clear up these
misunderstandings as well as allowed the membership to bring any other
questions they may have to me at that time.
"The meeting will cover the recent letter from the division to Bayou City
Fencing Academy, questions raised regarding the minutes of the executive
committee meetings posted, and policies regarding the future scheduling of
tournaments.
"The meeting will be held at the 2003 Katy Blades Invitational SSCC
tournament at :
Bellaire Rec Center
5125 Laurel
Bellaire, TX 77401
(713) 662-8286
"on Sunday, Nov.16, at 2.30PM.
April 3rd, 2004 (also
in MS Word format) -- This
regular meeting, the annual meeting, was called by
Chairman Andrey Geva on Mar. 19th. The mailed notice read:
"Dear Members of the Gulf Coast Division of the USFA:
"The Annual Meeting of the Division will be at 8:00 AM, Saturday, April 3rd, at South Houston High School*, 3820 South Shaver, South Houston, TX. This is at the location of Divisionals, on the morning of the first day.
"The meeting is to receive reports from the Executive Committee, financial report, inventory and condition report of Divisional equipment, recommendations by outgoing officers, and to elect and qualify new officers. Also, motions will be made to amend the Bylaws of the Division. The texts of these motions are too long to appear on this postcard*.
"USFA states that any member is welcome to vote if, 1) he had his membership accepted by the national office, and also 2) the national office became aware that he was born before February 1, 1986 -- both before February 1, 2004.
"Election votes (but not votes to amend the Bylaws) may be by proxy.
"Andrey Geva,
Chairman
"* See Gulf Coast Division Web site (http://www.gulfcoastfencing.com) for details."
August 28th, 2004 (also
in MS Word format) -- This
regular meeting, the kick-off meeting (known in past years as the first of two "annual meetings"), was
called by Chairman Louise Lepie on an undetermined date in very early August. The mailed notice read:
"Dear Members of the Gulf Coast Division of the USFA:
"The Kick-Off Meeting of the Division will be at 7:45 AM, Saturday, August 28th, at Gilruth Center*, Johnson Space Center, Houston, TX. This is at the location of the first tournament of the season the Fête de Lune, before fencing begins.
"The meeting is 'to receive a financial report and to allocate expenditures to the executive committee'. Also, motions will be made to amend the Bylaws of the Division. The texts of these motions are too long to appear on this postcard*.
"The Bylaws specify that any Division member is welcome to vote if, 1) he had his membership accepted by the national office, and also 2) the national office became aware that he was born before August 28, 1986 -- both before August 28, 2004.
"Votes to amend the Bylaws may not be by proxy.
"John Trojanowski,
Vice-Chair
"* See the Clear Lake Fencing Club's Web site (http://www.clfc.org) for directions to the Gilruth."
March 4th, 2005 (also
available in MS Word format) -- This
special meeting was called by Chairman Lepie on or about Feb. 7th. The notice read:
"General Membership Meeting
"Per request of members of the Division, there will be a general membership meeting on Friday March 4th at 6PM at the Uptown Hotel and Suites (formerly the Holiday Inn)At 7787 Katy Freeway, 77024 near Silber and Antoine on the South side of the Katy Freeqay. Motions will be made to amend the Bylaws of the Division. The text of these motions can be found at http:www.gulfcoast fencing.org."
[Webmaster's note: The information about the motions on the Web site can be found at
URL http:// www.gulfcoastfencing.org/ bylawpro05mar.htm (with the two embedded spaces removed).]
March 21st, 2005 (also
available in MS Word format) -- This
special meeting was called by Chairman Lepie on or about Mar. 7th. The notice read:
"Dear Voting Members of the Gulf Coast Division of the USFA:
"There will be a meeting of the Division at 7:00 PM, Monday, March 21st, at a location yet to be named. This is not the required notification of the meeting (because, with regret, the location has not been named before this notice must be made). This is the required notification of intent to amend the Bylaws. Many motions are expected to be made to amend the Bylaws of the Division. The texts of these motions are too long to appear on this postcard*.
"The Bylaws specify that any Division member is welcome to vote if, 1) he had his membership accepted by the national office, and also 2) the national office became aware that he was born before February 1, 1987 -- both before February 1, 2005. This postcard is being sent to only those people.
"Votes to amend the Bylaws may not be made be by proxy.
"Matt Delevoryas,
Secretary
"* See Gulf Coast Division Web site (http://www.gulfcoastfencing.org) for details."
[Webmaster's note: The information about the motions on the Web site can be found at
URL http:// www.gulfcoastfencing.org/ bylawpro05mar_b.htm (with the two embedded spaces removed).]
April 23rd, 2005 (also
available in MS Word format) -- This regular meeting, the
annual meeting, was called by Chairman Lepie on Apr. 8th. The notice read:
"Dear Voting Members of the Gulf Coast Texas Division of the USFA:
"The Annual Meeting of the Division will be at 8:00 AM, Saturday, April 23rd, in 'The Big Room' (a second floor lecture hall) at the Texas A&M University Student Recreation Center on Olsen Blvd, in College Station, TX. This is at the location of Divisionals, on the morning of the first day. *
"The meeting is to receive reports from the Executive Committee, financial report, inventory and condition report of Divisional equipment, recommendations by outgoing officers. By direction of the Executive Committee, there will be a vote by voting members present in person to select a logo design for the Division. Although specified in the Bylaws, by direction of the USFA the meeting will not elect and qualify new officers. *
"The Bylaws specify that any Division member is welcome to vote if, 1) he had his membership accepted by the national office, and also 2) the national office became aware that he was born before February 1, 1987 -- both before February 1, 2005. This postcard is being sent to only those people.
"Matt Delevoryas,
Secretary
"* See Gulf Coast Division Web site (http://www.gulfcoastfencing.org) for details."
[Webmaster's note: The last version of the information said to be on the Web site can be found at
URL http:// www.gulfcoastfencing.org/ pastnews.htm (with the two embedded spaces removed), in the section titled "Divisionals and Annual Meeting" and described as having originally been posted 2005-04-20.]
July 31st, 2005 (also
available in MS Word format) -- This special meeting, an extraordinary meeting outside
the jurisdiction of the Bylaws, was called by Donald Alperstein, USFA General Counsel, who was designated
by the USFA "to conduct the Gulf Coast division in the current year's election and the adoption of by-laws
to comply with USFA requirements" on or before Jul. 16th. This notice was made in a letter to the
voting members of the Division from the USFA. Although the letter stated that the location of this
meeting would be announced on this Web site no later than July 15, 2005, the location was not posted until
July 18th (because the computer with the bookings for the venue was down until the responsible
personnel ended their work week July 15th).
April 1st, 2006 (only
available in MS Word format) -- This regular meeting, the
annual meeting, was called by Chairman Lepie on Mar. 16th. The notice read:
"Dear Voting Members of the Gulf Coast Texas Division of the USFA:
"The Annual Meeting will be Saturday, April 1st immediately after fencing at Divisionals (required by Bylaws), at South Houston High School (3820 S. Shaver). A time is impossible to predict. We estimate but do not guarantee the time will be between 4:30 p.m. and 8 p.m. The meeting is to receive reports from the Executive Committee, financial report, inventory and condition report of Divisional equipment, recommendations by outgoing officers, and to elect and qualify new officers. (See Gulf Coast Division Web site (http://www.gulfcoastfencing.org/) for details.) You may vote if, 1) your membership was accepted by the national office, and also 2) the national office became aware that you were born before February 1, 1988 -- both before February 1, 2006. This postcard is being sent to only such people. Votes may be by proxy. I suggest using this postcard itself as a proxy. (Below, "power of substitution" means your designee may transfer this authorization to another person, e.g. if he cannot attend the meeting either.) Proxies must be submitted to the Secretary by 2 p.m. on the day of the meeting to be valid.
"Matt Delevoryas,
Secretary
[Webmaster's note: The last version of the information said to be on the Web site can be found at
URL http:// www.gulfcoastfencing.org/ pastnews.htm (with the two embedded spaces removed), in the section titled "Divisionals and Annual Meeting" and described as having originally been posted 2006-03-15, and in the section titled "Annual Meeting Details" and described as having originally been posted 2006-03-16.]
March 24th, 2007 (only
available in MS Word format) -- This regular meeting, the
annual meeting, was called by Chairman Lepie on Mar. 9th. The notice read:
"Dear Voting Members of the Gulf Coast Texas Division of the USFA:
"The Annual Meeting will be Saturday, Mar 24th immediately after fencing at Divisionals (required by Bylaws), at Houston Athletic Fencing Center (4997 W Bellfort). A time is impossible to predict. We estimate (not guarantee) the time will be between 4:30 and 8 pm. The meeting is to receive reports from the Executive Committee, financial report, inventory and condition report of Divisional equipment, recommendations by outgoing officers, and to elect and qualify new officers and Congress representatives. (See the Division Web site (http://www.gulfcoastfencing.
org/) for details.) You may vote if 1) your membership was accepted by the national office, and also 2) the national office became aware that you were born before Feb. 1, 1989 -- both before Feb. 1, 2007. This postcard is being sent to only such people. Votes may be by proxy. I suggest using this postcard itself as a proxy. (Below, "power of substitution" means your designee may transfer this authorization to another person, e.g. if he cannot attend the meeting either.) Proxies must be submitted to the Secretary by 2 p.m. on the day of the meeting to be valid.
"Matt Delevoryas,
Secretary
[Webmaster's note: The last version of the information said to be on the Web site will eventually be found at
URL http:// www.gulfcoastfencing.org/ pastnews.htm (with the two embedded spaces removed) but until then can be found at URL http:// www.gulfcoastfencing.org/ news.htm (with the two embedded spaces removed), in the section titled "2007 Divisionals and Annual Meeting" and described as having originally been posted 2007-03-09, and in the section titled "2007 Annual Meeting Details" and described as having originally been posted 2007-03-10.]
