After extensive preliminary discussions, the meeting was called to order at 8:01 PM by Chairman Louise Lepie at the Houston Athletic Fencing Center at 4997 West Bellfort, Houston. Other Officers present were Secretary Matt Delevoryas and Treasurer Rachel El-Saleh. Vice Chairman Jerry Dunaway was absent.

It was noted that the meeting had been called by the Chairman earlier in the day, without any member of the Executive Committee receiving 48 hours notice of the meeting. Jerry Dunaway was known to have explicitly waived notice of the meeting, and the remaining Executive Committee members were noted to have waived notice by virtue of their willing participation in the meeting.

Matt Delevoryas moved to dispense with the reading of the minutes of the previous meeting. The motion passed by general consent.

In extensive preliminary discussions before the meeting, the assembly had considered the upcoming (Dec. 3-4) divisional qualifier tournament for the Junior Olympic Championships, both in terms of the information available from the local organizing committee, and information which was requested but missing from the local organizing committee. The assembly was concerned that it might find it necessary to intercede, but not have the opportunity to meet to take action. Rachel El-Saleh moved that 1) Rachel El-Saleh be empowered to draft a letter for hand delivery and/or electronic delivery to the head of the local organizing committee for the tournament requesting information about the venue, venue details, referees, and other key personnel, and stating that the head referee would be arranged by Louise Lepie in consultation with the other Officers, and stating that financial accounting for the tournament would be done by the Office of the Treasurer including at the tournament, 2) the letter would require a response within 24 hours lest the local organizing committee be presumed no longer to be interested in organizing the tournament, 3) that at the expiration of the 24 hours and any time thereafter, Rachel El-Saleh be empowered to judge the sufficiency of the responses from the local organizing committee and the satisfactoriness of the information in the responses received and, 4) if she should judge the responses to be inadequate in quality or quantity, then the Executive Committee would automatically supersede the provisions of "the rotation", and the consequences of having operated "the rotation", concerning what club is designated to host the Division's qualifier for the 2006 Junior Olympic Championship as follows: "Notwithstanding the provisions of 'the rotation', and without any consequence to the future operation of 'the rotation', the Executive Committee rescinds all delegation of authority to hold the qualifier, and delegates the authority directly to the Office of Chairman. However, the Chairman is required to solicit and receive the consent of at least two other Officers of the Division for all decisions, except as provided by any such decision which delegates authority. Noting the prevailing practice of the hosting club and the Division splitting the profit or loss evenly, but noting that the Division itself is now acting as the hosting club, the Division will assume the club half of the financial involvement. This will not prohibit entering into an agreement with a club to provide some portion of the support for the competitions. But, if such agreement with a club has the club as a co-host, particularly including splitting the club share of profits or losses from a qualifier, such club must be treated for purposes of the order for 'the rotation' as if it had entered into a co-hosting arrangement with the club which had originally been designated to host the qualifier. The Executive Committee encourages use of South Houston High School as a venue, provided no relevant information beyond what is already known to the Executive Committee comes to light before preparations have proceeded past where a different venue can be selected." The motion passed unanimously.

Louise Lepie moved to adjourn. The motion passed by general consent. The meeting adjourned at 9:05 PM.