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Gulf Coast Division
Division Board Meeting
November 6, 2004
The meeting was called to order at 10:00 AM by member Frank Berntsen representing South Houston High School Fencing Team at the Post Oak Family YMCA on Augusta Drive, Houston. Other members present were Giorgio Bassa representing Alliance Fencing Academy, Frank Berntsen representing South Houston High School Fencing Team, Tom Bone representing Katy Blades, David Mayerich representing Texas A&M University Fencing Club, Kathy Machol representing Galveston Fencing Club, Steve Moss representing Westchester Fencing Club, Suzanne Simpson representing Rice Fencing Club, Jeff Smith representing the Fencing Club at the University of Houston, and Bill Trapani representing the Knights of Trapani Fencing Academy. Division Secretary Matt Delevoryas was absent, but certain members were taking notes on his behalf.
Giorgio Bassa moved that Suzanne Simpson serve as chairman pro tem. The motion passed without debate or objection.
By general consent, the assembly dispensed with the reading of the September 18th minutes.
The assembly noted its one order for the day, the motion "when the Division has one of the divisional qualifying tournaments hosted by a club, then the Division and the host club would split the profits or losses from the tournament equally, unless explicitly agreed otherwise" originally made at the September meeting, and postponed to the next meeting. Debate resumed. Ultimately, by general consent, the motion failed. Frank Berntsen then moved: "For such tournaments within the Division as there may be a policy requiring some portion of the financial profits or losses to be shared between the host organization and the Division, unless explicitly stated otherwise the finances to which the policy applies shall exclude all income and expenses associated with sales and concessions, and include only income and expenses associated with the actual fencing." The motion passed without debate or objection. David Mayerich then moved: "For such divisional tournaments as may have the host club selected by the rotational policy commonly called 'the rotation', which was adopted by the Executive Committee April 16, 2004, or any future amendment of or replacement for that policy, these policies shall apply: 1) The Division and the host shall split the profits or losses from the Tournament equally, unless explicitly agreed otherwise. 2) In exercising the power to appoint the bout committee for a Tournament, the Chairman of the Division's Bout Committee is encouraged to exercise particular care and to consult with the Division Officers, who are expected to render assistance to the Chairman of the Division's Bout Committee. 3) The Division Officers shall be responsible for obtaining the referees for the Tournament. 4) The Division Board shall review this policy at its first meeting during fencing year 2005-2006." The motion passed without debate or objection.
Suzanne Simpson moved:
Whereas, The recently-created Division Board is for all practical purposes a successor to "The Committee", both in function and in composition;
Whereas, Both the charter and the exact source of authority for "The Committee" are ambiguous;
Whereas, The Division Board has legislative authority which supersedes that of any report which "The Committee" might hereafter issue and have enacted by the Executive Committee; and
Whereas, The Division Board itself represents in a broad-based fashion the membership of the Division which expressed its concerns on November 16, 2003 to the Officers of the Division, resulting in the existence of "The Committee"; now, therefore, be it
Resolved, That to the extent that it is within the power of the Division Board to do so, "The Committee" is hereby declared dissolved;
Resolved, That the Division Board requests that the Executive Committee similarly declare "The Committee" dissolved to the extent that such is within its power; and
Resolved, That "The Committee" is hereby thanked for its valued service to the Gulf Coast Division.
The motion passed.
Frank Berntsen moved that the Division Board supports the idea of the Houston Cup. The motion passed without objection.
TBy general consensus, the meeting adjourned at 12:00 noon.
Matt Delevoryas,
Secretary
prepared from notes of several members of the assembly
Approved December 18, 2004